Are you a master of organization who loves keeping strategic pieces moving?
At the Vermont Housing Finance Agency (VHFA), we are on a mission to ensure all Vermonters have access to affordable housing. We are looking for an Executive Operations Manager who is part high-level executive confidant, part master project coordinator, and entirely results-driven.
This isn't just an administrative job—it’s the operational heartbeat of our leadership team. If you excel at anticipating needs, managing competing priorities, and keeping cross-functional initiatives on time and on track, we want you on our team.
The Impact You’ll Make
Executive Operations Leadership
- Provide advanced administrative and executive support to the Executive Director, Deputy Executive Director, and Chief Financial Officer.
- Manage complex schedules and logistics across multiple senior leaders, proactively navigating conflicts, and prioritizing high-impact meetings.
- Lead the preparation, agenda development, material compilation, and action tracking for Executive Leadership Team and Board-related meetings.
- Serve as a diplomatic and professional point of coordination between executive leadership, staff, board members, and external partners while managing sensitive information with total discretion.
Project Management & Continuous Improvement
- Develop project plans, track milestones, monitor deadlines, and proactively clear bottlenecks for cross-departmental initiatives.
- Actively look for opportunities to streamline administrative processes, recommending and implementing modern tools that make the entire team more efficient.
- Maintain highly organized records, follow up on deliverables across teams, and support special projects from concept to completion.
What You Bring to the Table
- At least 4 years of progressively responsible administrative/executive support experience (with 3+ years directly supporting senior leaders), OR an equivalent mix of education and experience.
- Proven ability to build task trackers, manage shifting priorities, and keep multiple stakeholders accountable to deadlines.
- Advanced proficiency with the Microsoft 365 suite (Outlook, Word, Excel, PowerPoint) and total comfort working with financial information and numbers.
- Top-tier verbal and written communication skills with a knack for drafting flawless executive correspondence and presentations.
- A heart for community and a deep alignment with VHFA’s VIIBE values: Integrity, Innovation, Belonging, and Equity.
Work Environment & Flexibility
This position offers a hybrid work structure. You will work in our downtown Burlington office at least 2 days per week (typically Monday through Thursday), with the flexibility to work remotely the remaining days once fully trained and coordinated with your supervisor. You will also join us in-person for required agency meetings and events.
The Perks
- A comprehensive benefits package including medical, dental, and vision coverage for you and the family or optional buy-out plan
- Flexible Spending Account & Dependent Care Account
- Company-sponsored Short and Long-Term Disability
- Company-sponsored Life Insurance
- Up to $4,000 educational assistance
- Employee Assistance Program
- Combined Time Off & Holiday Pay
- Up to 6 weeks of paid time off for parental and family leave
- Parking Reimbursement for designated lots
- 403b Savings Account & 457 Retirement Plan
Ready to help us build a stronger community?
Apply today to join our collaborative, solution-oriented team! Send your cover letter, resume, and 3 references by email to [email protected]. Position will remain open until filled.
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance